Are software subscriptions tax-deductible in the UK?

Yes, software subscriptions used for business purposes are generally allowable revenue expenses. This includes tools like accounting software, project management apps, cloud storage, and design tools. Check with your accountant if a particular subscription has mixed personal and business use.

How do I send SaaS invoices to Snyp?

Simply forward the invoice email to your Snyp email address. Snyp reads the attached PDF or the email body and extracts all the key fields. You can also take a screenshot and send it via WhatsApp.

Can Snyp handle annual subscription invoices?

Yes. Whether your subscription is billed monthly or annually, Snyp captures the invoice and extracts the billing period, total amount, and any VAT charged.

What about SaaS tools that bill in US dollars?

Snyp captures the amount and currency as shown on the invoice. Your accounting software or accountant can then apply the appropriate exchange rate for your books.

Can I reclaim VAT on software subscriptions?

If the vendor is VAT-registered and provides a valid VAT invoice, you can generally reclaim the input VAT. For overseas SaaS providers, the reverse charge mechanism may apply. Check with your accountant for your specific situation.

£19/month — cancel anytime

Catch every SaaS invoice before it disappears into your inbox

Name: Snyp.ai
Price: 19.00 GBP
Availability: InStock

Software subscriptions generate a steady stream of invoices that land in your email and are instantly forgotten. Come year-end, you are searching through thousands of emails trying to find that Slack invoice or Adobe receipt. Some invoices are in USD, some include VAT, some do not, and reconciling them all is a nightmare.

Forward and forget

Forward your SaaS invoice emails to Snyp. The AI extracts the vendor, amount, billing period, and VAT automatically. No manual entry needed.

Track recurring costs

See all your software subscriptions in one place. Spot duplicate tools, unused licences, and unexpected price increases before they hurt your bottom line.

Handle multi-currency invoices

Many SaaS tools bill in USD or EUR. Snyp captures the exact amount and currency from each invoice so your records are accurate.

Sync categorised expenses to Xero or QuickBooks

Software expenses are automatically categorised and synced to your accounting software under the correct nominal code.

Common examples

✓

Monthly Slack subscription invoice

✓

Annual Adobe Creative Cloud renewal

✓

Google Workspace monthly billing

✓

Zoom Pro subscription

✓

AWS or cloud hosting monthly invoice

✓

Project management tool like Asana or Monday.com

Tax tips

ⓘ

Software subscriptions are usually treated as a revenue expense and are fully deductible in the period they relate to. If you pay annually, your accountant may need to apportion the cost across the relevant periods. Check with them on the correct treatment.

ⓘ

When purchasing software from overseas providers, the VAT reverse charge may apply. This means you need to account for VAT on your return even though the supplier did not charge it. Your accountant can advise on whether this applies to your purchases.

ⓘ

Keep a record of which team members or projects each subscription serves. This helps justify the business purpose if HMRC asks and also helps you spot unused licences you could cancel.

Snyp AI extracting subscription details from a SaaS invoice email

Founding Partner at Strange Ventures

I can't deal with admin. I take a photo, send it to Snyp, and keep going. I don't even check on it. It's just handled.

Tara Tan, Founding Partner at Strange Ventures

Frequently Asked Questions

Stop chasing receipts.

Let Snyp handle them automatically.

Try free

No credit card required.

Features

Automatic Expense Categorisation - Snyp.ai Receipt Scanner

Expenses

Track Phone & Internet Receipts Automatically

Expenses

Track Advertising & Marketing Receipts Automatically

Who It's For

Receipt Scanning for Small Businesses

Integrations

Xero Receipt Scanning with Snyp.ai

£19/month — cancel anytime